Job Overview Our client is seeking an organized and empathetic Client Scheduling & Administrative Coordinator to manage front-line patient communications and calendar operations. In this remote, part-time position, you will be responsible for handling high-volume scheduling, answering active inquiries across multiple digital channels, and executing follow-up workflows. This position is ideal for an administrative assistant with an administrative background who can comfortably interface with patients, maintain precise documentation, and keep practice operations running smoothly during core morning hours.
Schedule Monday - Friday, 10:00 AM - 12:00 PM Brisbane Time (10 hours per week)
Responsibilities Manage incoming and outgoing calls with a warm, professional demeanor Schedule and coordinate client appointments via phone and email Handle client inquiries across multiple communication channels Maintain accurate calendar management and appointment scheduling Process new client requests and manage follow-up communications Coordinate appointment confirmations and reminders Support practice operations through various administrative tasks Maintain strict confidentiality
Requirements2–3 years of relevant professional work experience. Strong Administrative Assistant background with a proven track record of handling multiple tasks simultaneously. Background or foundational experience within nutrition counseling, wellness, or health-related industries. Proficiency or ability to learn specific tools including Halaxy, Flo Desk, Mealzee, and Gmail (with associated applications).
Qualifications Previous professional experience working with Australian (AU) clients or businesses is preferred.
Independent Contractor Perks Permanent work from home Immediate hiring
Note Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.
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