The Position:

The position provides administrative support to the office, maintaining full confidentiality in all aspects of assignment, maintenance of protocol procedures, information flow and follow up on deadlines and commitments made.

You will report directly to the International Operations Manager

How you can make a difference:

UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards and who will defend them courageously and with full conviction.

UNFPA is seeking candidates who transform, inspire, and deliver high-impact and sustained results and ensure effective external relations, communications, and partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results.

Job Purpose:

You will provide administrative support to UNFPA Libya Country Office.

You would be responsible for:

• Handles travel arrangements for office personnel, including arrangement of visa, accommodation and transportation. 
• Assists Finance Associate on procurement, administrative tasks related to the premises, daily office operations, and any required logistical support for newcomers.
• Liaise with the protocol focal point to coordinate engagement with the Ministry of Foreign Affairs (MOFA) departments and other state entities for the purpose of securing all requisite official clearances, accreditation, and permissions related to Country Office (CO) premises and staff.
• Coordinates vehicle schedule and assists in arranging regular vehicle maintenance and insurance, and checks vehicle daily log and gas consumption.
• Assists with the office stationery supplies, including maintenance of the stock list of stationery, distribution of stationery as required by staff, and keeping a log of distribution
• Assists the Finance Associate in maintaining assets in Quantum (ERP), issuance of assets to staff, and regular clean-up of the Asset Dashboard.
• Handles office pouch, mailing system, and customs clearances for shipments.
• Assist in monitoring and reporting on the implementation of logistics plans, including movement and delivery of assets, the completion of project functions, and the status of contract amendments as required. 
• Assist with the Vendor Preparation Form and their registration in the system, and maintain vendors for the CO.
• Initiates requisitions when required
• Acts as Alternate Petty Cash Custodian.
• Performs duties of the Leave Monitor for office staff and ensures timely corrective action in Atlas, if required
• Translates and drafts letters, memos, and other documents, as well as provides oral translation as needed.
• Ensures the quality and completeness of the filing of administrative and logistical documents.
   

Qualifications and Experience: 

Education:  

Bachelor's Degree with 2 year(s) experience OR High School certificate- with 5 year(s) experience is required 

Knowledge and Experience: 

• Bachelor's Degree with 2 year(s) experience in administrative functions  OR High School certificate- with 5 year(s) experience is required in administrative functions is required
• Previous experience in the UN is an asset
• Knowledge of protocol is an asset.
• Strong interpersonal and organizational skills;
• Computer literacy - Word, Excel, PowerPoint, etc
• Knowledge of ERP systems is an asset.
• Good writing and communication skills.

Languages: 

• Fluency in both written and spoken English and Arabic 

Required Competencies: 

Values:

• Exemplifying integrity, 
• Demonstrating commitment to UNFPA and the UN system, 
• Embracing cultural diversity, 
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Providing administrative support
• Managing data
• Managing documents, correspondence and reports
• Managing information and work flow
• Planning, organizing and multitasking

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. 

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.