:  المؤهلات المطلوبة 

• بكالوريوس  في تخصص( الصيدلة ، الاسنان ، البشري)
• Office windows (word, Excel, PowerPoint)
• خبرة في ارسال الايميلات والتواصل مع الوكلاء ومصانع الادوية
• خبرة سابقة في اعداد العروض المالية والفنية
• خبرة لا تقل عن 5 سنوات
• لغة الانجليزية
• خبرة في تجهيز عطاتءات  الامداد الطبي ووزارة الصحة
• مهارة في التواصل  والقدرة علي التفاوض والاقناع مع  الشركات والمصانع التي تمثلها الشركة
• خبرة في تسجيل المصانع والاصناف لدي وزارة الصحة
• خبرة في إدارة وتنظيم الفعاليات والمؤتمرات واللقاءات الرسمية للشركة
• اعدادMarketing Study لاصناف الشركة و الاصناف المطلوب دراستها في السوق الليبي
• خبرة في فتح اعتماد تجاري لاستيراد الادوية -
• خبرة في اعداد طلبيات من المصانع و الشركات الادوية  التي تمثلها الشركة
• القدرة  علي القيام بمهام متعددة والعمل تحت ضغط –
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• المهام والمسؤوليات:
• تمثيل الشركة في افضل  صورة   لدي  الشركات والمصانع الادوية  التي تمثلها الشركة
• التواصل مع الشركات والمصانع التي تمثلها الشركة
• تجهيز forcast السنوي  للشركات والمصانع التي تمثلها الشركة
• اعداد طلبيات من المصانع و الشركات الادوية  التي تمثلها الشركة
• متابعة و تسجيل مصانع الادوية والاصناف الدوائية  لدي وزارة الصحة
• اعداد Marketing Studyلاصناف الشركة و الاصناف المطلوب دراستها في السوق الليبي
• تجهيز  عروض مالية  وفنية للمستشفيات والمصحات والصدليات
• تجهيز عطاتءات  الامداد الطبي ووزارة الصحة-
• فتح  ومتابعة اجراءات الاعتماد تجاري لاستيراد الادوية
• تقديم تقارير يومية  عن  تفاصيل ومستجدات العمل  لادارة الشركة -
• حضور الاجتماعات الدورية المحددة من قبل ادارة الشركة
• إدارة وتنظيم الفعاليات والمؤتمرات واللقاءات الرسمية
• شرط الوحيد : المترشح الا يكون لديه دوام في الدولة
• المحافظة علي اسرار الشركة -

Job Purpose:

The incumbent is required to coordinate and contribute to the review and evaluation of tenders and contracts, and compile contracts. 

The incumbent will have oversight of all contract policies, procedures, processes, and standards, compliance obligations of all contractors, and contract activities of the Corporation in a manner that minimizes risk and obtains the maximum benefits to the Corporation.

Working Relationships:

• Reports to the Divisional Manager, Procurement and Contract Management and the Manager, Tenders and Contracts.
• Works closely with the personnel of Legal Division, Estate Management Division, Project Development and Oversight Division, Construction Management and Operations Division, service providers, other internal and external stakeholders.

Major Duties & Responsibilities:

• Provides professional advice, expertise and practical assistance to the Corporation and other stakeholders.
• Assists in maintaining and monitoring all contractual records, including all documentation related to contracts.
• Coordinates the preparation and submission of Request for Proposals (RFP) and other tender documents in compliance with legal and Corporation requirements.
• Assists in developing, implementing and monitoring the tendering and contract processes and policies in compliance with statutory controls, regulations and Corporation’s requirements.

1.  
2. Pre-Tender and Strategy Stage

• Identify Requirements: Define scope, technical specifications, and budgetary constraints with internal stakeholders.
• Procurement Strategy:Develop modern procurement strategies and commodity plans (e.g., restricted vs. open tenders).
• Risk Assessment:Create and update risk and issues assessments.
• Supplier Identification:Research the market and identify potential suppliers

1.  
2. Tender Preparation and Release

• Prepare Documentation:Draft Request for Proposals (RFP), Request for Quotations (RFQ), and Tender Notices.
• Define Criteria:Set evaluation criteria, weightings, and mandatory qualifications.
• Draft Contracts:Prepare draft contracts, ensuring they are clear, accurate, and minimize risk.
• Publication:Issue tenders and publish notices to official portals.
• Addendum Management:Issue, receive, and manage clarifications/addenda to tender documents.

1.  
2. Tender Evaluation and Award

• Opening Bids:Receive and open tenders in accordance with strict confidentiality protocols.
• Compliance Check:Perform initial screenings to ensure all tender documents are signed and complete.
• Technical Evaluation:Evaluate submissions based on technical capability, quality, and compliance.
• Financial Evaluation:Perform cost analysis and VAT verification.
• Negotiations:Lead negotiations with potential suppliers, including Best and Final Offer (BAFO)

Award and Debriefing: Secure approval for award, issue Letters of Acceptance (LOA), and provide feedback to unsuccessful bidders.

1.  
2. Contract Administration and Management

• Finalize Contract:Prepare the final agreement, including all technical specifications, for signing.
• Record Keeping:Maintain comprehensive contract records, including documentation, amendments, and approvals.
• Performance Tracking:Monitor Key Performance Indicators (KPIs), milestones, and deliverables.
• Compliance Monitoring:Ensure regulatory, legal, and company policy compliance.
• Financial Oversight:Manage invoicing, payment schedules, and penalties.
• Change Management:Process contract amendments and change orders systematically.
• Contract Close-out:Finalize bills, handle warranty periods, and conduct final reconciliation

1.  
2. Administrative and Operational Duties

• Database Management:Keep tender/contract logs updated.
• Stakeholder Management:Provide advice and training to internal clients on procurement rules.
• Adherence to Laws:Ensure all activities adhere to relevant public procurement legislation (e.g., Public Contract Regulations).
• Continuous Improvement:Review past contracts for lessons learne