The Chairman Office Manager plays a pivotal role in ensuring the smooth operation of the Chairman's office. This position requires a highly organized and proactive individual capable of managing multiple tasks and responsibilities in a fast-paced environment. The ideal candidate will be responsible for providing comprehensive administrative support to the Chairman, facilitating communication between departments, and managing the daily operations of the office. This role demands exceptional attention to detail, strong interpersonal skills, and the ability to maintain confidentiality while handling sensitive information.

Responsibilities:

1. Manage the Chairman's calendar, scheduling appointments, meetings, and travel arrangements to optimize time management.
2. Coordinate and prepare materials for meetings, including agendas, presentations, minutes of the meeting and reports, ensuring all necessary information is available.
3. Act as a liaison between the Chairman and internal/external stakeholders, facilitating effective communication and collaboration.
4. Oversee the office's administrative functions, including managing correspondence, filing, and maintaining records in an organized manner.
5. Handle confidential information with discretion and maintain a high level of professionalism at all times.
6. Assist in the preparation of budgets and financial reports, tracking expenses and ensuring adherence to financial guidelines.
7. Develop and implement office procedures to enhance efficiency and productivity within the Chairman's office.
8. Support special projects as assigned by the Chairman, providing research and analysis as needed.
9. Monitor office supplies and equipment and pantry stuffs, ensuring that the office is well-stocked and operational.
10. Provide training and support to junior administrative staff, fostering a collaborative and productive office environment.

• Preferred Candidate:

Proven experience in an administrative or managerial role, preferably within a corporate environment.

1. Exceptional organizational skills with the ability to manage multiple priorities and deadlines effectively.
2. Strong verbal and written communication skills, with an emphasis on professionalism and clarity.
3. Proficiency in office software applications, including Microsoft Office Suite and project management tools..
4. Fluency in English and Arabic , facilitating communication with diverse stakeholders.

Skills

• Organizational Skills: The ability to prioritize tasks, manage time effectively, and maintain an organized workspace is crucial for managing the diverse responsibilities of the Chairman's office.
• Communication Skills: Strong verbal and written communication skills are essential for liaising with stakeholders, preparing reports, and facilitating meetings.
• Attention to Detail: A keen eye for detail ensures that all documents, reports, and communications are accurate and professional, which is vital for maintaining the Chairman's reputation.
• Confidentiality: The ability to handle sensitive information with discretion is critical, as the role involves access to confidential company data and personal information.
• Technical Proficiency: Familiarity with office software such as Microsoft Office Suite, project management tools, and communication platforms is important for efficient office management.