- Job Description: Accountant and Administrative Staff
Position Overview:
- The Accountant and Administrative Staff will be responsible for maintaining financial records, processing transactions, handling administrative tasks, and supporting the overall operations of the organization.
- This role requires strong attention to detail, organizational skills, and proficiency in accounting software and office administration.
Key Responsibilities:
Financial Record Keeping:
- Maintain accurate and up-to-date financial records.
- Record financial transactions in accounting software.
- Prepare and maintain balance sheets, income statements, and other financial reports
Accounts Payable and Receivable:
- Process invoices, payments, and expenses
- Monitor accounts receivable and follow up on outstanding payments
- Reconcile accounts payable and receivable statements.
Payroll Processing:
- Prepare and process payroll for employees
- Ensure the accuracy of payroll calculations and deductions
- Handle payroll tax filings and compliance
Budget Management:
- Assist in the preparation of annual budgets
- Monitor expenses against budgetary allocations
- Provide financial reports and analysis to management as needed
Administrative Support:
- Manage office supplies and equipment
- Assist with scheduling meetings and appointments
- Handle incoming calls and correspondence
- Coordinate travel arrangements and accommodations.
Compliance and Regulation:
- Stay updated on relevant accounting regulations and standards
- Ensure compliance with tax laws and regulations
- Assist with audits and financial reviews as necessary.
General Support:
- Collaborate with other team members to ensure smooth operations
- Perform other administrative tasks as assigned
Qualifications:
- Bachelor’s degree in Accounting, Finance, or a related field preferred
- Proven experience in accounting and/or administrative roles
- Proficiency in accounting software (e.g., QuickBooks, Xero) and MS Office Suite
- Strong analytical and problem-solving skills
- Excellent communication and interpersonal abilities.
- Ability to prioritize tasks and manage time effectively
- Attention to detail and accuracy in data entry and financial reporting
- This job description outlines the primary duties and qualifications for the Accountant and Administrative Staff position.
- However, responsibilities may evolve based on the needs of the organization.