- Act as the point of contact between the executives and internal/external clients
- Undertake the tasks of receiving calls, take messages and routing correspondence
- Handle requests and queries appropriately
- Maintain diary, arrange meetings and appointments and provide reminders
- Make travel arrangements
- Take dictation and minutes and accurately enter data
- Monitor office supplies and research advantageous deals or suppliers
- Produce reports, presentations and briefs
- Develop and carry out an efficient documentation and filing system
- Arrange business meetings with prospective clients
- Prepare sales contracts ensuring adherence to law-established rules and guidelines
- Keep records of sales, revenue, invoices etc.
- Provide trustworthy feedback and after-sales support
- Build long-term relationships with new and existing customers
- Develop entry level staff into valuable salespeople
Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial positionFull comprehension of office management systems and proceduresExcellent knowledge of MS OfficeProficiency in English & formal email writingExemplary planning and time management skillsUp-to-date with advancements in office gadgets and applicationsAbility to multitask and prioritize daily workloadHigh level verbal and written communications skills.Discretion and confidentiality.Import & export, shipping & logistics awareness is an asset. Previous experience with a multinational account is an asset.Bachelor degree in a relevant discipline & previous experience in similar role is a must.