• Coordinate and maintain records for staff office space, phones, and office keys.
• Follow up on lease agreements in Coordination with the Support Manager
• Create an inventory of kitchen & office supplies, initiate orders and follow up accordingly.
• Maintain supplies inventory by checking stock to determine inventory level; anticipate needed supplies; place and expedite orders for supplies; verify receipt of supplies.
• Request and dispatch mobile sim cards and mobile recharge card (pre- and post-paid) for staff
• Coordinate hotel reservation for accommodations and conferences as needed and follow up on payments and agreements.
• Support in organizing workshops and meetings internally and externally by liaising with different departments.
• Follow up on visibility orders for the office, distribution and dispatch.
• Prepare daily contracts related to administration work and needs.
• Issue Purchase requisitions and orders for all admin related needs including, kitchen supplies, office needs and utilities etc.
• Prepare verification sheets and follow up with Finance department on payments.
• Identify and follow up on maintenance and repairs of offices, apartments and centers rented.
• Perform any other related tasks requested by the line manager